Parent Advisory Committee



Parent Advisory Committee Structure (PAC)


Representation of PAC

  • At least two parents from each class (VIDA/Bahia and Academia de Bahia)

  • Composition of PAC are different types of families:

    • ethnic/cultural diversity

    • Spanish-English speaking

    • Full pay/subsidized families

Governing Structure

Two coordinators are appointed by the PAC membership in September with one year term (staggered/overlapping assignments) one rotates off in September and one in January so there is continuity).


Coordinator Responsibilities

  • Set the agenda (get parent/staff feedback for items to be included) and facilitates the PAC meetings

  • Represents the PAC at the BAHIA Board Meetings (PAC coordinators can alternate their participation.

  • Make sure that food and childcare is taken care of

  • Assure that representation is occurring/follow up if not

  • Make sure that minutes are distributed in a timely manner (within following week)

  • Make sure that appropriate staff is in attendance

  • Delegate tasks to parents


-- Facilitator, timekeeper, note taker (assigned in advance)

-- Other activities

-- Treasurer (maintain budget, make bank deposits)

-- Secretary (keep track of minutes/notes from any meetings/retreats)


Logistics and Agreements

  • Meet once a month, 1 to 1.5 hours maximum, depending on agenda

  • Start and end on time

  • Meeting once a month at 5:45 PM at Bahia

  • Minutes available within the week in consistent, brief summary format English / Spanish

  • Food provided (budgeted from the PAC to provide for meeting)

  • Childcare to be arranged by BAHIA and paid by PAC funds


Meeting Communication

  • Email/phone/phone tree/sticker reminder – Friday before end of day

  • Each site posts a sign on the door or bulletin board notifying parents of upcoming PAC meeting

  • Agenda available Friday before meeting with reminder

  • Minutes are to be sent via email, stored in G/drive and posted onto the website


PAC Advisory History

  • The PAC Advisory Committee structure was initially approved on November 1, 2004 and then May, 2008. The structure should be annually approved and reviewed by all PAC members.

  • BAHIA, Inc. operates on a non-discriminatory basis, affording equal treatment and access to services for all without regard to sex, sexual orientation, gender, ethnic group identification, race, ancestry, national origin, religion, color or mental or physical disability.

  • BAHIA, Inc. welcomes the enrollment of children with disabilities and other special needs and implements reasonable accommodations for such children as required by the Americans with Disabilities Act (ADA).

  • BAHIA, Inc. does not provide religious instruction or worship, nor will any child development program funds be used for the general support of any private church-related activity or event.

  • BAHIA, Inc. has a procedure for receiving and handling complaints which is on file in the office. 

  • BAHIA Inc. has designated our Operations Manager as the person responsible for receiving and investigating complaints.  Parents have the right to appeal any adverse action.

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